Council Minutes 9/9/2013

COUNCIL PROCEEDINGS   September 9, 2013

The City Council of La Porte City, Iowa met in regular session on September 9, 2013.  Mayor Rick Lubben called the meeting to order at 7:00 PM with Council Members Todd Butler, Sarah Craft, Mike Johnson and Kathy Norris present. Absent was Council Member Kim Ortiz. Also present were Maureen Hanson, Joseph Elsinger, Eric Allsup and Dave Neil.

Moved by Craft, seconded by Butler to approve the AGENDA. Motion carried 5-0.

Dave Neil asked if asbestos had been found at the property located at 205 Main Street. The property is owned by the City.  Two small areas of asbestos have been found.   After the asbestos is abated, the structures on the property will be demolished.

Moved by Norris, seconded by Craft to approve the CONSENT AGENDA including the August 26, 2013 Minutes, Disbursements totaling $175,949.08 and Museum Minutes for July and August, 2013, Police Report for August, 2013 and Liquor License Renewal for Veteran’s Memorial Hall. Motion carried 5-0.

Moved by Butler, seconded by Norris to approve the BUILDING & ZONING REPORT.  Craft inquired about the timeline for abating the asbestos at 205 Main, no information was available. Motion carried 5-0.

Joseph Elsinger with MSA Professional Services updated the Council on street projects and change orders.  Elsinger reviewed the notice sent to property owners around the Second Street project.  The contractor has been forced to postpone work until they can finish another DOT project that they are committed to.  It is anticipated that parts of Second Street will remain closed to traffic for up to 4 more weeks.  Work on Phase I of the Street Projects, including Bishop Avenue, Benton, Maple, First and Adams Streets has been pushed back a week.  Work is expected to take no longer than six weeks for all projects in Phase I. Elsinger also addressed the anticipated issues on Bishop Avenue, head-in parking for two apartment buildings is currently in the right of way and tenants cars are frequently parked across the sidewalk in front of the buildings, in violation of the City’s ordinance. Maureen Hanson, who owns the property located at 810 Bishop Avenue indicated that they hoped to keep the parking area in front of their rental property to maintain the off street parking. Suggestion was made to steeply angle the parking, in order to get the cars in the parking area but off of the street. The addition of tire stops would prevent parking on the sidewalk.  Mayor Lubben questioned the cost of adding to the parking area to make it parallel parking for 5 to 6 cars.  Elsinger will determine what is needed to accomplish this and the associated costs.  The City’s role in modification of the parking area would be to offer to make any improvements part of the overall street project on Bishop Avenue which would allow the Hansons to get a better price for construction and materials for any improvements they desire for their property–but paid for by the Hansons.  Hanson asked for an evaluation of whether angle parking was a feasible option in the existing parking area as opposed to the additional cost of adding parking to provide 5 (or more) parallel spaces.

Moved by Butler, seconded by Craft to approve the AUGUST 2013 CLERK’S REPORT, including August 2013 Receipts.  Cash balances for all City accounts as of August 31, 2013 totaled $3,511,473.89. Motion carried 5-0.

Moved by Craft, seconded by Johnson to approve a “RESOLUTION ALLOWING ALCOHOL CONSUMPTION AT PARK SHELTER DEDICATION EVENT”. The resolution approves the consumption of beer and wine and the new park shelter dedication on Saturday, September 14, 2013 between the hours of 4:00PM and 11:00PM at the City Park.  Appropriate temporary signage with the rules for the event will also be installed.  Roll call vote passed 5-0 and Mayor Lubben declared Resolution 13-77 adopted.

Moved by Johnson, seconded by Norris to approve a “RESOLUTION APPROVING DOWNTOWN REVITALIZATION PLAN”. The resolution approves the final draft of the Downtown Revitalization Plan to be used as a framework for improvement in the downtown district. Roll call vote passed 5-0 and Mayor Lubben declared Resolution 13-78 adopted.

Moved by Johnson, seconded by Norris to approve the BOUNDARIES FOR CDBG FAÇADE IMPROVEMENT GRANT PROGRAM.  The boundaries for the program will include Main Street from Locust Street to Maple Street and Commercial Street from First Street to the alley northeast of Main Street.  Businesses within the boundaries will be able to apply for a Façade Grant of up to 80% of the costs of improvements to building facades.  Motion carried 5-0.

Moved by Butler, seconded by Norris to approve a “RESOLUTION DESIGNATING COMMUNITY CENTER AND PARK SHELTER RENTAL FEES”. The resolution designates all fees collected for rental of the Community Center and Park Shelter to be deposited to improvement accounts for each of the respective facilities. Roll call vote passed 5-0 and Mayor Lubben declared Resolution 13-79 adopted.

Moved by Craft, seconded by Norris to approve a “RESOLUTION APPROVING STREET FINANCE REPORT FOR FISCAL YEAR 2013”. The Street Financial Report is a State required report that summarizes the City receipt and use of Road Use Tax and other street repair and maintenance and street debt service funds. Roll call vote passed 5-0 and Mayor Lubben declared Resolution 13-80 adopted.

Moved by Craft, seconded by Norris to approve a “RESOLUTION TRANSFERRING FUNDS FROM TRUST II TO EQUIPMENT REPLACEMENT”. The resolution transfers the remaining balance of $690.60 from the Community Center Trust Fund to a newly established Community Center Building Improvement Account in the Equipment Replacement Fund.  This account will also be used for deposit of Community Center Rental fees. Roll call vote passed 5-0 and Mayor Lubben declared Resolution 13-81 adopted.

Moved by Norris, seconded by Butler to approve a “RESOLUTION TRANSFERRING FUNDS FROM GENERAL FUND TO EMPLOYEE BENEFITS”. The resolution approves the transfer of $20,000 from the General Fund to the Employee Benefits Fund to cover a shortfall due to increases in Worker’s Compensation premiums. Roll call vote passed 5-0 and Mayor Lubben declared Resolution 13-82 adopted.

Moved by Craft, seconded by Butler to approve a “RESOLUTION AMENDING RESOLUTION 13-69 TRANSFERRIG FUNDS FOR MOWER PURCHASE”. The resolution approves the reallocation of the cost of a new mower between the Parks Department ($16,000), the Sewer Fund ($3,500) and the Road Use Tax Fund ($8,400). Roll call vote passed 5-0 and Mayor Lubben declared Resolution 13-83 adopted.

Moved by Craft, seconded by Butler to approve a “RESOLUTION CHANGING THE LOCATION OF THE SEPTEMBER 23, 2013 COUNCIL MEETING”. The resolution approves relocation of the September 23rd City Council meeting to the Park Shelter at City Park. Roll call vote passed 5-0 and Mayor Lubben declared Resolution 13-84 adopted.

The Council reviewed a proposed update to the TELEPHONE AND ELECTRONIC COMMUNICATIONS USAGE POLICY.  The City Clerk will prepare a resolution for Council approval for the September 23rd Council meeting.

The Council discussed a possible application for a CDBG HOUSING REHAB GRANT PROGRAM. City staff will try to determine a targeted area of the community that might qualify for the grant program for the next Council meeting.

Moved by Craft, seconded by Johnson to adjourn at 8:38PM. Motion carried 5-0.

Jane Whittlesey, City Clerk

Rick Lubben, Mayor

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