Council Minutes 6/10/2013

COUNCIL PROCEEDINGS June 10, 2013

The City Council of La Porte City, Iowa met in regular session on June 10, 2013. Mayor Rick Lubben called the meeting to order at 7:00 PM with Council Members Todd Butler, Sarah Craft, Kathy Norris and Kim Ortiz present. Absent was Council Member Mike Johnson. Also present were Officer Jordan Ehlers, Loren Smith and Joseph Elsinger from MSA Professional Services.

Moved by Craft, seconded by Butler to approve the AGENDA. Motion carried 4-0.

Moved by Norris, seconded by Craft to approve the CONSENT AGENDA including the May 28th, 2013 Minutes, Disbursements totaling $548,600.03, Police report for May, 2013 and Hawkins Library Board Minutes from May 6, 2013. Motion carried 4-0.

There was no BUILDING & ZONING REPORT.

The Council tabled an OFFER TO SELL PROPERTY TO CITY while waiting for call back from a member of the Parks & Recreation Board.

Mayor Lubben announced that the date and time had arrived for the PUBLIC HEARING ON 2013 STREET REHABILITATION PROJECTS (PHASE I). Moved by Norris, seconded by Craft to open the public hearing. Motion carried 4-0. Moved by Norris, seconded by Craft to receive and place on file proof of publication. Motion carried 4-0. The Mayor asked written comments, none were received. The Mayor then asked for oral comments, Engineer Joseph Elsinger reviewed Phase I of the project, which includes resurfacing work on Benton, Bishop, Maple, First and Adams Streets and sanitary sewer repair and replacement on Benton Street.. Estimated cost of Phase I is $689,800. Moved by Craft, seconded by Norris to close the public hearing. Motion carried 4-0.

Moved by Norris, seconded by Ortiz to approve a “RESOLUTION APPROVING 2013 STREET REHABILITATION (PHASE I)”. The resolution approves the plans, specifications, form of contract and estimate of costs for the 2013 Street Rehabilitation Project (Phase I). Estimated cost for the project is $689,800. Roll call vote passed 4-0 and Mayor Lubben declared Resolution 13-46 adopted.

Moved by Butler, seconded by Norris to SET TIME AND DATE FOR PUBLIC HEARING, BID OPENING AND BID AWARD – 2013 STREET REHABILITATION (PHASE II). Motion carried 4-0. The public hearing will take place on June 24, 2013, the Bid Opening will take place on July 3, 2013 and the Bid Award will take place on July 8th, 2013. Motion carried 4-0.

Moved by Craft, seconded by Norris to approve a “RESOLUTION TO TRANSFFER FUNDS FROM CAPITAL PROJECTS TO EQUIPMENT RESERVE”. The resolution approves the transfer of $41,986.29 from the Capital Projects Fund to the Equipment Reserve Fund to be used for equipment and capital projects purchases for the La Porte City Family Aquatic Center. Roll call vote carried 4-0 and Mayor Lubben declared Resolution 13-47 adopted.

Moved by Butler, seconded by Craft to approve a “RESOLUTION TO TRANSFFER FUNDS FROM GENERAL FUND TO EQUIPMENT RESERVE”. The resolution approves the transfer of $2,974.66 from the General Fund to the Equipment Reserve Fund to be used for equipment and capital projects purchases for the La Porte City Recreation Department. Roll call vote carried 4-0 and Mayor Lubben declared Resolution 13-48 adopted.

Moved by Ortiz, seconded by Norris to approve a “RESOLUTION TO TRANSFFER FUNDS FROM GENERAL FUND TO EQUIPMENT RESERVE”. The resolution approves the transfer of $7,587.24 from the General Fund to the Equipment Reserve Fund to be used for equipment and capital improvements for City Hall. Roll call vote carried 4-0 and Mayor Lubben declared Resolution 13-49 adopted.

Moved by Norris, seconded by Butler to approve a “RESOLUTION TO TRANSFFER FUNDS FROM EQUIPMENT RESERVE TO GENERAL FUND”. The resolution approves the transfer of $14,266.52 from the Equipment Reserve Fund to the General Fund to cover the cost of a lift chair and new boiler for the La Porte City Family Aquatic Center. Roll call vote carried 4-0 and Mayor Lubben declared Resolution 13-50 adopted.

Moved by Norris seconded by Ortiz to approve a “RESOLUTION TO TRANSFFER FUNDS FROM EQUIPMENT RESERVE TO GENERAL FUND”. The resolution approves the transfer of $41,084.00 from the Equipment Reserve Fund to the General Fund to cover the cost of police vehicles. Roll call vote carried 4-0 and Mayor Lubben declared Resolution 13-51 adopted.

Moved by Craft, seconded by Butler to approve a “RESOLUTION TO TRANSFFER FUNDS FROM TAX INCREMENT FINANACING TO LOW TO MODERATE INCOME FUND”. The resolution approves the transfer of $4,609.70 from the TIF Fund to the LMI Fund as a requirement of the Tax Increment Financing Loan Agreement between the City of La Porte City and Greg and Donna Pipho. Roll call vote carried 4-0 and Mayor Lubben declared
Resolution 13-52 adopted.

Moved by Butler, seconded by Craft to approve a “RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR AND CITY CLERK TO ENTER INTO A 28E AGREEMENT WITH UNION COMMUNITY SCHOOL DISTRICT FOR PURPOSE OF ESTABLISHING OF A COMMUNITY ORCHARD”. The agreements provides for the establishment of community orchards on properties located at the corner of Main and Oak Streets. Roll call vote passed 4-0 and Mayor Lubben declared Resolution 13-53 adopted.

Moved by Craft, seconded by Norris to approve a “RESOLUTION APPROVING LEASE AGREEMENT FOR CITY OWNED PROPERTY”. The lease is with Gregg and Vanessa Arhart who plan to use City buy out property as a garden. The property includes Lots 13, 14 and 15 in Block 7 in Railroad Addition. Roll call vote passed 4-0 and
Mayor Lubben declared Resolution 13-54 adopted.

The Council considered a REQUEST FOR WAIVER OF SANITATION FEES for Loren Smith. Mr. Smith requested that sanitation fees be waived at the unoccupied house he owns at 18 Bruce Lane. Garbage and recycling are not picked up at the house. Council Member Craft indicated that she was inclined to deny the request for fear of setting a precedent that would initiate more requests for garbage fee waivers. Council member Butler agreed that more requests could be forthcoming if the Council agreed to the request. Mayor Lubben observed that such requests would (more than likely) be for properties that are occupied, unlike the property in question.

Moved by Butler, seconded by Craft to deny the REQUEST FOR WAIVER OF SANITATION FEES. Motion carried 4-0.

After receiving a report from a member of the Parks & Recreation Board, the Council revisited the OFFER TO SELL PROPERTY TO CITY. The offer is for property located at 319 8th Street in La Porte City. The seller proposed that the City make an offer for the property, which is located across from the City ball diamonds and adjacent to the Cedar Valley Nature Trail. According to the Parks & Rec Board, they have developed a list of projects that they would like undertake; this property does not fit into any of their present long range plans.

Moved by Norris, seconded by Craft to decline the OFFER TO SELL PROPERTY TO CITY at this time. Prior to the vote, Council member Butler questioned whether the City might wish to consider offering a lower than suggested price for the property. Motion carried 4-0.

Moved by Craft, seconded by Butler to adjourn at 8:37PM. Motion carried 4-0.

Jane Whittlesey, City Clerk
Rick Lubben, Mayor

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