Council Minutes 12/09/2013

COUNCIL PROCEEDINGS
December 9, 2013

The City Council of La Porte City, Iowa met in regular session on December 9, 2013. Mayor Rick Lubben called the meeting to order at 7:00 PM with Council Members Todd Butler, Sarah Craft and Kathy Norris present. Absent were Council Members Mike Johnson and Kim Ortiz. Also present were Jennifer Sparks, Shawn O’Shea, David Neil, Brent Sadler and Eric Allsup.

Moved by Butler, seconded by Norris to approve the AGENDA. Motion carried 3-0.

Moved by Norris, seconded by Butler to approve the CONSENT AGENDA including the November 25, 2013 Minutes, disbursements totaling $349,080.18, and Police Report for November, 2013. Motion carried 3-0.

Moved by Craft, seconded by Norris to accept the Certificate of Completion for 2013 Street Rehabilitation Phase I REBID. Motion carried 3-0.

Moved by Norris, seconded by Craft to approve PAY APPLICATION #3 for Phase II in the amount of $206,168.61. Motion carried 3-0.

Moved by Craft, seconded by Butler to approve BUILDING & ZONING REPORT for November 2013. Motion carried 3-0.

Moved by Butler, seconded by Norris to RECEIVE AND PLACE ON FILE RECOMMENDATION FROM PLANNING & ZONING COMMISSION. The recommendation is to amend the City’s development ordinance as it pertains to the definitions of Modular, Manufactured and Mobile Homes, as well as an optional recommendation to add a residential district for Manufactured Homes. The recommendation, if enacted, will bring the local ordinance into conformance with current state law regarding manufactured homes. Motion carried 3-0.

Moved by Norris, seconded by Craft to SET DATE AND TIME FOR PUBLIC HEARING TO UPDATE DEVELOPMENT ORDINANCE. The public hearing will take place on December 23, 2013 at 7:00PM. Motion carried 3-0.

Mayor Lubben announced that the time and date had arrived for the PUBLIC HEARING TO AMEND THE DEVELOPMENT ORDINANCE. The amendment would rezone Black Hawk County Parcels 8712-26-476-005 and 8712-26-476-004 from R1 (Residential) to A1 (Agricultural). Moved by Craft, seconded by Norris to open the public hearing. Motion carried 3-0. Moved by Norris, seconded by Craft to receive and place on file proof of publication. Motion carried 3-0. Mayor Lubben asked if there were any written comments. There were none. Mayor Lubben asked for public comments. Zoning Administrator Jennifer Sparks illustrated the location of the parcels, indicating that the property that is to be rezoned to Agricultural is currently being used for agricultural purposes and is currently assessed as agricultural land for tax purposes. Moved by Craft, seconded by Butler to close the public hearing. Motion carried 3-0.

Moved by Norris, seconded Butler to approve the first reading of “AN ORDINANCE AMENDENDING THE ZONING CLASSIFICATION OF CERTAIN LAND FROM R-1 “LOW DENSITY RESIDENTIAL DISTRICT” TO A-1 “SUBURBAN AGRICULTURAL DISTRICT”. The ordinance would approve the rezoning of Black Hawk County Parcels 8712-26-476-005 and 8712-26-476-004 from R1 (Residential) to A1 (Agricultural). Roll call vote passed 3-0 and Mayor Lubben declared the first reading passed. The second reading will take place at the December 23, 2013 Council meeting.

Mayor Lubben announced that the time and date had arrived for the PUBLIC HEARING – CDBG FAÇADE IMPROVEMENT GRANT. Moved by Craft, seconded by Butler to open the public hearing. Motion carried 3-0. Moved by Norris, seconded by Craft to receive and place on file proof of publication. Motion carried 3-0. Mayor Lubben asked if there were any written comments. There were none. Mayor Lubben asked for public comments. Shawn O’Shea reviewed the Community Development and Housing Needs Assessment with the Council. O’Shea asked several questions related to LMI needs in the community:

Question: Community Development and Housing Needs of Low to Moderate Income Persons? Answer: No perceived need. Question: Other Community Development and Housing Needs? Answer: Downtown Façade Rehab.
Question: Planned or Potential Activities to Address Housing and Community Needs? Answer: Application for 2014 CDBG Façade Rehab Funding. Moved by Butler, seconded by Norris to close the public hearing. Motion carried 3-0.

The Council reviewed the BIDS FOR GRANT ADMINISTRATOR for the CDBG Façade Improvement Grant. The City received two bids, one from Iowa Northland Regional Council of Governments and one from MSA Professional Services. Both bids were for $20,000. Moved by Norris, seconded by Craft to award BID FOR GRANT ADMINISTRATOR – CDBG FAÇADE IMPROVEMENT to MSA Professional Services. Motion carried 3-0.
The Council reviewed the responses to the REQUEST FOR QUALIFICATIONS – ARCHITECTURAL SERVICES, CDBG FAÇADE IMPROVEMENT GRANT. Moved by Craft, seconded by Norris to award CONTRACT FOR ARCHITECTURAL SERVICES – CDBG FAÇADE IMPROVEMENT GRANT to Martin Gardner Associates. Motion carried 3-0.

Moved by Norris, seconded by Craft to adopt “A RESOLUTION APPROVING CONSUMPTION OF ALCOHOL AT THE LA PORTE CITY FFA HISTORICAL & AG MUSEUM”. The resolution approves the consumption of beer and wine at an event to be held at the museum on Friday, December 13, 2013 between the hours of 8:00PM and 11:00PM. Roll call vote carried 3-0 and Mayor Lubben declared Resolution 13-95 adopted.

Moved by Norris, seconded by Butler to adopt “A RESOLUTION TRANSFERRING FUNDS FROM CAPITAL PROJECTS TO ROAD USE TAX”. The resolution approves the transfer of $381,977.43 from the Capital Projects Fund to the Road Use Tax Fund. The funds were paid from the incorrect fund for 2013 Street Rehab expenses. Roll call vote carried 3-0 and Mayor Lubben declared Resolution 13-96 adopted.

Moved by Butler, seconded by Norris to adopt “A RESOLUTION APPROVING REIMBURSEMENT FOR DAMAGES FOR HWY 218 PROJECT”. The resolution approves payment of $2,633.00 to Lucas McCarty for damages incurred as a result of contractor error during the 2012 Highway 218 reconstruction project. The City expects to be compensated when the project is closed. Roll call vote carried 3-0 and Mayor Lubben declared Resolution 13-97 adopted.

Moved by Norris, seconded by Craft to approve AGREEMENT FOR LANDSCAPE ARCHITECT SERVICES for PROPOSED REAP PROJECT. The agreement is with Ritland+Kuiper Landscape Architects in the amount of $3,500.00. Ritland+Kuiper will provide concept plans and preliminary cost opinions for a proposed REAP Project that would include stream bank reclamation, a creek side park with kayak landing, parking area and reconstruction of bike trail along Wolf Creek. Motion carried 3-0.

Moved by Craft, seconded by Butler to adjourn at 7:41PM. Motion carried 3-0.

Jane Whittlesey, City Clerk

Rick Lubben, Mayor

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