Council Minutes 10/14/2013

The City Council of La Porte City, Iowa met in regular session on October 14, 2013.  Mayor Rick Lubben called the meeting to order at 7:00 PM with Council Members Todd Butler, Mike Johnson, Kathy Norris and Kim Ortiz present. Absent was Council member Sarah Craft. Also present were Jen Sparks, Julie Grote, Dave Neil, Joseph Elsinger, Rich Bathen, Zach Bathen, Ron Crooks and David Williams.

Moved by Ortiz, seconded by Norris to approve the AGENDA. Motion carried 4-0.

Moved by Norris, seconded by Ortiz to approve the CONSENT AGENDA including the September 23, 2013 Minutes, disbursements totaling $485,868.68, Police Report for September, 2013, Ambulance Report for January – September, 2013, and approval of liquor license for Pizza Palace. Motion carried 4-0.

Moved by Butler, seconded by Ortiz to approve BUILDING & ZONING REPORT for September 2013. Motion carried 4-0.

Moved by Norris, seconded by Butler to approve CLERK’S REPORT for September, 2013. Motion carried 4-0.

Joseph Elsinger with MSA Professional Services reported that Street Rehab, Phase I which includes Bishop, Adams and Maple is going well as the contractor has multiple crews working town.

Moved by Butler, seconded by Norris to approve CHANGE ORDER #1, 2013 STREET REHAB PHASE I (REBID).  The $12,859.48 change order covers additional sanitary sewer and manhole work on Maple, Adams and Oak Streets. Motion carried 4-0.

Moved by Norris, seconded by Johnson to approve CHANGE ORDER #2, 2013 STREET REHAB PHASE I (REBID). The $263,775.15 change order covers the addition of Benton Street overlay to Phase I (REBID) of 2013 Street Rehab. Motion carried 4-0.

Moved by Johnson, seconded by Butler to approve PAY APPLICATION #1, 2013 STREET REHAB PHASE I (REBID) by Pirc-Tobin for $189,777.91.  Motion carried 4-0.

Elsinger reported the 2013 STREET REHAB PHASE II is substantially complete.

Moved by Johnson, seconded by Norris to approve CHANGE ORDER #1, 2013 STREET REHAB PHASE II.  The $9,010.74 change order covers subgrade stabilization on 2nd Street and additional curb and gutter at the Community Center Parking Lot. Motion carried 4-0.

Moved by Butler, seconded by Johnson to approve PAY APPLICATION #1, 2013 STREET REHAB PHASE II by Horsfield Construction for $168,670.70.  Motion carried 4-0.

The Council reviewed SIDEWALK TRIP HAZARD REPAIR PROPOSAL.  Precision Concrete Cutting has submitted a proposal to remove trip hazards from City sidewalks previously designated for repair and replacement inspections.  Estimate for to remove all hazards is $9,467.19 and estimate to remove hazards ½” or greater is $7,769.26. The City could also opt for a multi-year program, dependent on budget. Moved by Butler, seconded by Norris to table the proposal until a future meeting. Motion carried 4-0.

Moved by Johnson, seconded by Ortiz to SET DATE AND HOURS FOR TRICK OR TREATING.  Designated hours would be 5:30 – 7:30PM on Thursday, October 31, 2013. Motion carried 4-0.

David Williams discussed the BLUE STAR MARKER PROGRAM with the Council.  Cost to place a marker near the bike trail to honor veterans is approximately $450.00.  Williams proposed that the City split the costs with the American Legion. The Legion would like to see the marker placed next to the Cedar Valley Nature Trail near Veteran’s Memorial Hall. Moved by Norris, seconded by Johnson to split the costs for the marker and a stone with the American Legion.  Motion carried 4-0.

The Council considered a REQUEST TO FORGIVE SPECIAL ASSESSMENT.  Rich and Zach Bathen purchased the property located at 506 First Street in December, 2012.  Prior to that, in August, 2012, the City of La Porte City filed a special assessment in the amount of $450.00 for the cost of weed abatement.  Despite this filing, when the abstract update of the property was done, the special assessment was not found.  The Bathens requested that the City forgive the special assessment. Moved by Johnson, seconded by Norris to waive the special assessment on the property.

Julie Grote with the La Porte City Parks & Recreation Commission presented a request for and ICE SKATING RINK. Estimated costs for 48’ x 100’ collapsible rink is $4,900.00.  The Commission is fundraising for the project and also looking for less costly ways to construct the rink.  The commission will provide an update at the October 28th Council meeting.

Item 7e, FIRE ASSOCIATION INSURANCE was tabled until a future meeting.

Moved by Norris, seconded by Ortiz to approve RENEWAL OF BENEFITS ADMINSTRATION CONTRACT with Employee Benefits Services.  The agreement is effective January 1, 2014 – December 31, 2014 with no changes to plan fees. Motion carried 4-0.

Moved by Norris seconded by Ortiz to approve a “RESOLUTION TRANSFERRING FUNDS FROM DEBT SERVICE TO SEWER AND CAPITAL PROJECTS FUNDS”. The resolution transfers the remaining 2012 bond proceeds of $388,571.67 from Debt Service Fund to Capital Projects Fund ($351,880.21) and Sewer Fund ($36,691.46) to be used to cover costs from previous sewer projects and future street rehabilitation projects. Roll call vote passed 4-0 and Mayor Lubben declared Resolution 13-88 adopted.

Moved by Johnson, seconded by Ortiz to approve a “RESOLUTION TRANSFERRING FUNDS FROM TRUST II TO GENERAL FUND”. The resolution transfers $10,855.27 from the museum capital improvement account in the Trust II Fund to the General Fund to cover the costs of HVAC improvements at the Fire Station Museum. Roll call vote passed 4-0 and Mayor Lubben declared Resolution 13-89 adopted.

Moved by Norris, seconded by Butler to approve a “RESOLUTION TRANSFERRING FUNDS FROM TRUST II TO GENERAL FUND”. The resolution transfers $10.00 from the Trust II Fund to the General Fund to adjust the fund balances and bring them in agreement with the Auditor’s books. Roll call vote passed 4-0 and Mayor Lubben declared Resolution 13-90 adopted.

Moved by Norris, seconded by Ortiz to adjourn at 7:57PM. Motion carried 4-0.

Jane Whittlesey, City Clerk
Rick Lubben, Mayor

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