Council Minutes 08/12/2013

CITY COUNCIL                                                                                                                                                             August 12, 2013

Mayor Lubben called the meeting to order at 7:00PM by calling for roll call.  Members present were Sarah Craft, Kathy Norris, Mike Johnson and Todd Butler.  Council member Kim Ortiz was absent.  Guests present were Jake Huck, Jayna Johnson, Theresa Wilson and Debra Rippel.

Moved by Norris, seconded by Craft to approve of the AGENDA.  Motion carried 4-0.

Moved by Craft, to approve of the CONSENT AGENDA.  Seconded by Norris.  Motion carried 4-0.

Sparks reported on plans for a Park Shelter Grand Opening event that is being coordinated with the Lions Club, Women’s Club and Sing Me to Heaven for September 14.  Updates were given in regard to a few dilapidated properties, and discussion was held in regard to an outstanding invoice to the State for the Buyouts.  Moved by Butler, second Craft to approve the BUILDING AND ZONING REPORT.

Moved by Norris, seconded by Craft to approve the CLERKS REPORT.  Motion carried 4-0.

Moved by Norris, seconded by Butler to approve the second reading of “AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF LA PORTE CITY, IOWA TO ADD SECTION 13, CHAPTER 50, REQUEST FOR HEARING” regarding nuisance abatement procedures.  Roll Call vote passed 4-0 and Mayor Lubben declared the second reading passed.  Moved by Norris, seconded by Craft to suspend the rules requiring three readings and move to the third reading.  Roll call vote passed 4-0 and Mayor Lubben declared Ordinance 477 adopted and effective upon publication.

Moved by Craft to extend the City’s Health Insurance coverage renewal to December 1, 2013 thus locking in the current rates until November 30, 2014.  The extension also changes the anniversary date of the city’s employee’s health coverage from April 1st to December 1st for future renewals.  Seconded by Norris.  Motion carried 4-0.

Moved by Craft, seconded by Butler to approve “A RESOLUTION AMENDING SALARY RESOLUTION #13-08 SETTING SALARIES FOR EMPLOYEES OF THE CITY OF LA PORTE CITY, IOA, FOR THE FISCAL YEAR 2013-14”.  This Resolution adds Eric Allsup as Seasonal Public Works at $12.00/hr.  The intent of the hire is to provide temporary addition labor dedicated to street repair.  Roll call vote passed 4-0 and Mayor Lubben declared Resolution 13-72 adopted.

Moved by Norris, seconded by Butler to approve “A RESOLUTION AUTHORIZING LA PORTE CITY UTILITIES TO SUSPEND BILLING FOR CITY UTILITY SERVICES”.  This resolution allows the Utilities the authority to suspend billing for Sewer and Garbage services for extended absences from a residence.  Roll call vote passed 4-0 and Mayor Lubben declared Resolution 13-73 adopted.

 

Moved by Craft, seconded by Butler to approve “A RESOLUTION TRANSFERRING FUNDS FROM EQUIPMENT REPLACEMENT TO THE GENERAL FUND”.  This resolution is the cover the balance due for the purchase of the new garbage truck.  Roll call vote passed 4-0 and Mayor Lubben declared Resolution 13-74 adopted.

Discussion was held regarding permit fee increases.  The last increase occurred in 2003.  Moved by Craft, seconded by Butler to approve “A RESOLUTION SETTING A SCHEDULE FOR BUILDING DEPARTMENT PERMIT FEES”.  Roll call vote passed 4-0 and Mayor Lubben declared Resolution 13-75 adopted.

A proposed Rental Agreement for the City Park Shelter house was reviewed.  Suggestions were made and a revised agreement will be reviewed at the next Council meeting.

Discussion was held regarding the approximate $2,500 short fall for funding the new park shelter and discussion was held regarding cost for replacement tables and chairs for the shelter.  Moved by Craft to use funds from the Parks Improvement Reserve to cover the remaining construction cost and for the purchase of tables and chairs from Barco as proposed.  Seconded by Norris.  Motion carried 4-0.

Approval to purchase

Bids for pest control at City owned buildings was reviewed.  Moved by Butler and seconded with by Johnson to approve Orkin as the pest control service provider.  Motion carried 4-0.

A request from a resident was discussed in regard to adjacent property owners being notified when the City makes plans to remove tree’s from the public right-of-way.  It was suggested that a timeline be included in the notice for when the area will be reseeded and that perhaps some safety precautions could be taken in regard to an empty hole being left for potentially days at a time.  Butler offered to work with the Public Works department on a notification process to adjoining property owners for future tree removals in the public right-of-way.

Jake Huck of MSA discussed LMI (Low to Moderate Income) income survey for Benton Street Drainage Area.  The Council was skeptical about LMI qualification in the affected area on and near Benton Street.  A 25% community Development Block Grant (CDBG) could be available for sewer main improvements if 51% of the residences in the affected area meet Black Hawk County LMI guidelines.  A map of the area to be surveyed was presented with $1500 cost to do the LMI survey.  The bond sale has left over money to help pay for the project.  Both Norris and Craft stated their belief that the residences in the selected area won’t qualify as LMI eligible to do complete sewer main and street repair on Benton Street.  It was the consensus of the Council to not proceed with the LMI survey.  A second option was presented to the Council to do point repairs to the sewer main, install new manholes and then an asphalt overlay on Benton Street.  This could be accomplished via a change order with a contractor that had already won a bid to do similar work elsewhere in the City.  Such a change order would likely use up the remainder of the current bond funds.  Huck and the Public Works department will work with the contractor within that budget.  By consensus, the Council agreed to proceed with repairs to Benton Street on that basis.

Mayor Lubben appointed  Neal Keegan to the Board of Adjustment for a five year term expiring July 17, 2018.  Moved by Johnson to approve the appointment, seconded by Norris.  Motion carried 4-0.

Butler reported that the supplier for the new garbage cans has back ordered the shipment until November.

As there was no further business by the Council, it was moved by Butler, seconded by Norris to ADJOURN at 8:33 PM.

Rick Lubben, Mayor

Jennifer Sparks, Building and Zoning Administrator

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