Council Meeting 5/13/2013

COUNCIL PROCEEDINGS                                                                                                              May 13, 2013

The City Council of La Porte City, Iowa met in regular session at the FFA Historical & Ag Museum on May 13, 2013.  Mayor Rick Lubben called the meeting to order at 7:00 PM with Council Members Todd Butler, Sarah Craft, Kathy Norris and Kim Ortiz present. Absent was Council Member Mike Johnson. Also present were Police Chief Larry Feaker and Building Administrator Jen Sparks.

Moved by Norris, seconded by Ortiz to approve the AGENDA, amending Item 7f to include “Set Date and Time for Public Hearing on Lease of City Property.” Motion carried 4-0.

Moved by Butler, seconded by Craft to approve the CONSENT AGENDA including the April 22nd, 2013 Minutes, Disbursements totaling $102,979.16, FFA Historical & Ag Museum Board Minutes of April 16, 2013 and Liquor Permit for Pronto Market. Motion carried 4-0.

Moved by Norris, seconded by Ortiz to approve the POLICE REPORT. Motion carried 4-0.

Jen Sparks updated the Council on progress with the new PARK SHELTER. Estimated cost of the project is $75,588. The Black Hawk Gaming Commission has provided a grant for $50,000 and the City plans to use $10,000 from Park Improvement Reserves.  In addition, the Parks & Recreation Commission has raised approximately $7,000 in donations.  This leaves an outstanding balance of $8,000 that must either be fundraised, or sourced from other City funds.

Moved by Butler, seconded by Norris to approve the BUILDING & ZONING REPORT. Motion carried 4-0.

The City’s deadline for closing out the FLOOD BUY OUT PROGRAM was August, 2012.  The State requested an extension from FEMA to allow the City to try to reach a resolution in the Koopman case, however, FEMA denied the extension request.  The State would prefer the City make payment to it to close out the case.  The City Council declined the opportunity to make such an outright immediate payment. Currently, the State is looking at three options:  1) Continue waiting for a resolution with Koopman 2) Collect the outstanding amount from the City via income offset of State payments to the City, or 3) Close out with the project with FEMA and wait for the City to reach a conclusion in the Koopman case.  The City will wait to hear from the State on their decision.

Moved by Butler, seconded by Craft to approve the second reading of “AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF LA PORTE CITY, IOWA PERTAINING TO SOLID WASTE AND RECYCLING COLLECTION FEES.”  The ordinance amends the rate for solid waste collection from $12.00 to $13.00 per month for single family residences and each dwelling unit of a multiple family dwelling and curbside recycling rates from $2.50 to $4.00 per month for single family residences, each dwelling unit of a multiple family dwelling and commercial businesses without a recycling dumpster.  Roll call vote passed 4-0. The final reading will take place at the May 28th Council meeting.

Moved by Butler, seconded by Ortiz to approve the first reading of “AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF LA PORTE CITY, IOWA PERTAINING TO SEWER RATES.” The ordinance would change minimum monthly charge from $25.50 to $25.75 and the rate for usage over 750 cubic feet from .007/cu ft to .015.cu ft.  Roll call vote passed 4-0. The second reading will take place at the May 28th, 2013 Council meeting.

Moved by Norris, seconded by Craft to SET TIME AND DATE FOR PUBLIC HEARING ON 2013 STREET REHAB. The public hearing will take place on June 10, 2013.  Bid documents will be due from contractors by 2:00PM, June 20, 2013, and the City Council will award bids at their June 24th Council meeting.  Motion carried 4-0.

Moved by Norris, seconded by Craft to approve a 10 YEAR LEASE WITH THE LA PORTE CITY COUNCIL ON AGING for use of the La Porte City Community Center.  In exchange for the lease, the Council on Aging will make a one-time payment to the City in the amount of $10,000.  The funds will be deposited into the Community Center Trust account for building and equipment maintenance and capital improvements as needed. The 10 year lease will be in effect from January 1, 2014 to December 31, 2023. Motion carried 4-0.

Moved by Butler, seconded by Norris to approve a “RESOLUTION AMENDING THE CITY OF LA PORTE CITY EMPLOYEE HANDBOOK REGARDING CASUAL DAYS”. The amendment updates the way in which casual days are awarded to new employees by pro-rating casual days during their first year of service. Roll call vote carried 4-0 and Mayor Lubben declared Resolution 13-31 adopted.

Moved by Norris, seconded by Ortiz to approve a “RESOLUTION AMENDING THE CITY OF LA PORTE CITY EMPLOYEE HANDBOOK TO INCLUDE COMPESATORY TIME”. The amendment allows non-bargaining unit employees to accrue compensatory time in lieu of overtime up to 40 hours per fiscal year.  Any compensatory time accrued must be used by June 30th each year.  Roll call vote carried 4-0 and Mayor Lubben declared Resolution 13-32 adopted.

Moved by Norris seconded by Ortiz to approve LEASE AGREEMENT subject to a public hearing. Motion carried 4-0.

Moved by Craft seconded by Butler to SET DATE AND TIME FOR PUBLIC HEARING ON LEASE OF CITY PROPERTY.  The request if from Gregg and Vanessa Arhart to use City buy out property as a garden.  The property includes Lots 13, 14 and 15 in Block 7 in Railroad Addition. Motion carried 4-0. The public hearing will take place on May 28th, 2013.

The Council discussed a request from a citizen for NO PARKING ON EAST MAIN.  Mayor Lubben and Police Chief Feaker indicated that they believed that East Main in the 1000 block is wide enough to allow for parking on both sides while still allowing traffic to safely pass. Mayor Lubben asked the Council if they wished to take further action.  No action was requested.

Moved by Ortiz, seconded by Butler to adjourn at 8:07PM. Motion carried 4-0.

Jane Whittlesey, City Clerk                                                               Rick Lubben, Mayor

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