Council Meeting 4/8/2013

COUNCIL PROCEEDINGS April 8, 2013
The City Council of La Porte City, Iowa met in regular session on April 8, 2013. Mayor Rick Lubben called the meeting to order at 7:00 PM with Council Members Todd Butler, Mike Johnson, Kathy Norris and Kim Ortiz present. Absent was Council Member Sarah Craft. Also present were Police Chief Larry Feaker, Public Works Director Sam Weich, Jake Huck, Joe Elsinger, Amy Paulhus and Janet Shirk.

Moved by Butler, seconded by Ortiz to approve the AGENDA. Motion carried 4-0.

Moved by Norris, seconded by Johnson to approve the CONSENT AGENDA including the March 25th Minutes, Disbursements totaling $162,976.92, Parks & Recreation Board Minutes for April 2, 2013, Outdoor Service Permit for The Getaway Bar & Grill (May 4, 2013) and Alcohol Permit for Shabby & Chic Motion carried 4-0.

The Council reviewed two bids for the purchase of a mower for the Parks Department. Bids were received from P&K Industries for $27,907.41 and from Waterloo Implement for $29,026.82. Moved by Norris, seconded by Ortiz to approve the bid from P&K Midwest for $27,907.41 for PURCHASE OF MOWER. Motion carried 4-0.

Moved by Johnson, seconded by Butler to approve the purchase of an ADDITIONAL CART TIPPER FOR NEW GARBAGE TRUCK. The estimate for the additional cart tipper is $3,893.00. Motion carried 4-0.

Moved by Norris, seconded by Johnson to approve the POLICE REPORT. Motion carried 4-0.

Moved by Norris, seconded by Ortiz to approve the BID FOR SALE OF FORD EXPLORER from Dawn Blocker for $4,000.00. Motion carried 4-0.

Moved by Johnson, seconded by Ortiz to approve the BUILDING & ZONING REPORT. Motion carried 4-0.

Moved by Johnson, seconded by Norris to approve a “RESOLUTION ALLOCATING MUSEUM BEQUEST OF ALICE JANSS”. On a recommendation from the Museum Board, $25,000 will be set aside in a Capital Improvements Fund, and the remaining $236,281.23 will be deposited into the Museum’s endowment fund in May. Roll call vote passed 4-0 and Mayor Lubben declared Resolution 13-22 adopted.

Jake Huck with MSA Professional Services updated the Council on progress on the Downtown Revitalization Plan. MSA has completed the current conditions survey and a draft has been prepared.
Joe Elsinger with MSA Professional Services updated the Council on 2013 Street Rehabilitation projects. Preliminary plans call for the replacement of the sanitary sewer and overlay of Benton Street, overlay projects on Adams Street, Bishop Avenue and 1st Street, and Maple Street and reconstruction projects on 2nd Street and the Community Center parking lot. Construction is expected to begin in late June or early July.

Council Member Sarah Craft arrived at 7:21PM.

Moved by Butler, seconded by Craft to approve a “RESOLUTION SETTING DATE AND TIME FOR PUBLIC HEARING ON THE AUTHORIZATION OF A LOAN AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $1,900,000 GENERAL OBLIGATION CAPITAL LOAN NOTES.” Roll call vote passed 5-0 and Mayor Lubben declared Resolution 13-23 adopted. The public hearing will take place on April 22, 2013 at 7:00PM at City Hall.
Moved by Johnson, seconded by Norris to approve a “RESOLUTION AMENDING CITY FEE SCHEDULE.” The resolution sets the rental rates for the La Porte City Community Center at $25 for up to 4 hours, and $40 for 4 hours or more and sets the fee for non-sufficient funds checks at $30.00. The resolution also established a rental fee for the enclosed shelter at City Park of $40.00 for up to 24 hours. The shelter rental fee will go into effect when the new enclosed shelter is completed. Other fees will be effective July 1, 2013. Roll call vote passed 5-0 and Mayor Lubben declared Resolution 13-24 adopted.

Moved by Norris, seconded by Johnson to approve CITY INSURANCE POLICY RENEWAL for 2013. The new policy includes a 3% increase in the City’s general insurance from $50,240 to $51,903 and a 45% increase in Worker’s Comp insurance from $29,154 to $45,194. Motion carried 5-0.

Moved by Craft, seconded by Johnson to approve a “RESOLUTION CHANGING THE LOCATION OF THE FIRST COUNCIL MEETING IN MAY 2013.” The resolution moves the location of the May 13, 2013 Council meeting from City Hall to the FFA Historical and Ag Museum. Roll call vote passed 5-0 and Mayor Lubben declared Resolution 13-25 adopted.

Janet Shirk inquired about the timeline for repairing the streets on Palmer Drive and Anton Drive. Council member Johnson responded that, as those streets are not through streets, and as such, not used by the majority of the population, the area was probably several years away from reconstruction, and when the time came, the City would likely consider a special assessment for the adjoining property owners to help pay for the project. Mayor Lubben stated that while the City was aware of the issues, available funds and usage generally dictate the order in which streets are fixed. The streets experience low (local) traffic flow, yet are very high in need of repair. Mayor Lubben also stated that, at this point, Palmer Drive and Anton Drive will likely require a complete reconstruction (at much higher cost), as patching and other short-term repairs are no longer effective or as long lasting. Council member Butler indicated that the list of streets in need of repair continues to be evaluated and that while complete repairs are not feasible at this time, the Public Works department would do as much as it could to alleviate the issues.

Moved by Johnson, seconded by Craft to adjourn at 7:59PM. Motion carried 5-0.

Jane Whittlesey, City Clerk Rick Lubben, Mayor

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